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GBAR publication rules

Publication rules

General rules of authorship for GBAR

The team leaders of the collaborating institutes provide the list of names of their Collaboration members with their date of entry (and exit if applicable), constituting a default list. Authorship for GBAR publications is given by default to members of the Collaboration with a visible contribution in at least one of the following ways and during at least one year:
  • preparation of the experiment at CERN,
  • runtime operation, shifts,

  • execution or supervision of analysis work
  • theoretical work related to the publication
  • other work to be judged by the Collaboration.
Collaborators can be authors starting twelve months after their entry, and ending twelve months after they have left the Collaboration. The Collaboration can decide for a specified period or for specific publications to add/delete/replace author names, thereby deviating from the default list. For example, names of persons that have contributed substantially to a publication but are not on the current list can be proposed to be included. An author may also withdraw for a specific publication. Normally the thus obtained author list is presented alphabetically. Some authors can be cited first, according to justifications presented to the Collaboration.

Publication of GBAR results

Results obtained at CERN, using the beams provided by the AD/ELENA complex and the GBAR apparatus, will be signed by the GBAR Collaboration members.

GBAR results at conferences

As a rule, for results not yet published, a draft conference presentation should be submitted to the whole Collaboration at least 7 working days before the start of the conference. Draft written proceedings contributions should be submitted to the whole Collaboration at least 7 working days before the deadline imposed by the conference organisers. The GBAR material shown in an official talk on behalf of the Collaboration should have been already presented to - and approved by - the Collaboration. In rare cases of extreme urgency where this approval has not yet been granted at least approval of the spokesperson is required.

Publication Procedure

One GBar member is the Publication Convener (PC)
Procedure for a paper:
As soon as one or several authors consider writing a paper, they inform the PC. The earlier, the better. The PC proposes the nomination of two GBar members not involved in the paper: the paper advisors. (2 PA’s)
First meeting: the author(s), PC, 2 PA’s (Paper Team): the author(s) present the paper: measurement, method, orders of magnitude, main message
When ready, the author(s) provide to the PA’s:
  • A note with all the essentials of the paper. No redaction effort is needed, but all numbers, tables, details of the methods. The goal is that the PA’s could follow the method in detail, check the numbers, ask for clarifications.
  • A plan for the paper. If possible include place-holders for tables and figures
  • A week after the note was sent: second meeting: answer questions/clarifications, suggest changes.
When ready, the author(s) provide a paper draft to the PA’s and PC.
Comments/ iterations by email.
If needed, a short meeting is called: finalize options for the paper
Author(s) implement the final options. Paper circulated to GBar.
Paper Team reviews comments from the collaboration. Short meeting to make decisions on possible changes.
Finalize paper
Spokesperson approval
Send to CERN/EP for approval
Send to journal, post on ArXiv
PA’s follow the dialog between author(s) and journal. Decision meeting if needed.